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Squash-AUS-01

Executive Assistant / Office Administrator

Squash Australia Ltd


  • Milton, Brisbane Queensland Australia
  • Part Time
  • $25 to $35 ph
29 Feb 2024
Applications 0

Description

The Executive Assistant / Administration Officer is responsible for providing administrative support to the Squash Australia office. 

KEY RESPONSIBILITIES

  • Coordinate administrative activities to ensure day-to-day operational needs are met.
  • Answer all incoming calls, correspondence and email enquiries
  • Greet visitors to the office and offer hospitality as appropriate. Advise relevant staff of the arrival of visitors to the office
  • Organise catering for functions and maintain kitchen supplies
  • Organise meetings and appointments
  • Ensure that the SqA office is safe, clean and maintained to high standards at all times
  • Assist with the coordination of major events, including:
    • Organise travel and accommodation for teams and officials.
    • Organise merchandise 
    • Distribute correspondence 
  • Assist with administration orientation/induction visits of new staff
  • Manage and maintain the diary of the CEO and make travel and other related arrangements where required
  • Provide specific administrative support to the CEO and general support to all office staff, attending to, and/or arranging the following:
    • Word processing
    • Telephone calls and messages
    • Processing of mail 
    • Information dissemination to all relevant staff
    • Photocopying and collating
    • Maintain office filing systems
    • Update and maintain a supply of office forms
    • Booking of maintenance and service of office equipment
    • Room bookings, office equipment bookings and vehicle bookings as requested
    • Archiving documents and client files where directed
    • Maintain office stationery and printing requirements and order as required
    • Arrange for couriers as required
  • Finance Support
    • Receipting of monies as required
    • Accounts Payable & Receivable 
    • Responsible for merchandise, including:
      • Process all merchandise sales and dispatch to the customer
      • Check on levels of merchandise and order if necessary
      • Keep merchandise cupboard and store room tidy
      • Conduct inventory check every month to ensure stock matches Xero reports

EXPERIENCE & QUALIFICATIONS

  • Excellent interpersonal skills and good written and verbal communication skills
  • Ability to work independently as well as part of a team
  • Good organisational skills
  • Ability to prioritise workload
  • Experience in an office environment with exposure to reception and broad administration duties
  • A professional telephone manner
  • General proficiency with computers and comprehensive skills in Microsoft Office applications, in particular - Word, Excel, Outlook
  • Proficiency in the use of general office equipment
  • A current driver’s license

HOURS OF WORK

The role is permanent part-time - 25 hours per week.

Mon - Fri 9am - 2pm.

The role is based at the Squash Australia Head Office in Milton, Brisbane.

Essential Requirements

  • Working with Children / Working with Vulnerable People Check
  • Drivers Licence

Application Instruction

Please send your CV and a short cover letter outlining how your skills & experience demonstrate your suitability for this role.

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