Position reports to: General Manager and Sports Manager
Direct reports: Umpires, Casual Sport Staff
Status: Permanent Part Time 27 hours
Hours: Mon, Tues, Wed: 2:30-10:00pm, Thurs: 12-6pm
Salary: $46,800
The Competition Administrator will help organise The Centre's social summer and winter futsal and netball competitions, along with assisting with our other sport and recreational activities. The role will involve player registration management, responding to customer inquiries, organising umpires and referees and delivering fixtures for the teams. The Competition Administrator should be passionate about sport and ensure a high level of competition is offered to players.
Values and Performance
Staff are expected to embrace The Centre’s three core values whilst working with patrons and each other.
The Centre’s core values for all employees are
- Dependability
- Skill
- Selflessness
Our core values which determine the shape of the key responsibilities and role specifications. Performance will be measured through regular one-on-one meetings with immediate supervisor and formal annual reviews. Refer to the Performance Development Handbook for more information.
Key Responsibilities
Value 1: Dependability
Dependability refers to being reliable and trustworthy. Dependability is essential for the success our success and maintaining the trust of your fellow team members.
- The production and delivery of fixtures and competition schedules
- Being available on evenings to resolve any game day issues and be a point of contact for players.
- Responding to sports email and phone calls within 1 business day.
- Follow up leads and explore for ways to create more teams.
- Follow up incidents and follow the appropriate player disciplinary processes and communicating results of incident report to players.
- Provide assistance in training and development to ensure staff understand procedures and key responsibilities.
- Uploading results after the match
- Updating teams about forfeits and organising friendly matches
- Be well presented, portray a professional image
- Ensure all qualifications are up to date in time for commencement of shifts.
- Liaising with key internal stakeholders’ referees, umpires, and coaches.
- Liaising with key external stakeholders such as Football NSW, Netball NSW and Local Schools.
Value 2: Skill
Skill refers to the ability to perform a task or activity with proficiency and expertise. Skill is a critical attribute for team members, as it directly impacts your effectiveness in our work situations and contribute to the team's success.
- Managing player registrations and court bookings.
- Collection of player fees and Football NSW fees.
- Conflict management and problem solving both on and off the court/pitch.
- Update website and social media updating.
- Set up of courts for netball, futsal & Pickleball.
- Manage SPAWTZ booking system.
- Update website, draw results, notices and set up registration.
- Administration for team forfeits.
- Recording and reporting injuries or complaints.
- Ensure that staff are complying with WHS guidelines and procedures, using protective clothing or equipment provided at all required times.
- In collaboration with the sports management team contribute to the effective planning, provision, and profitability of The Centre’s sport competitions.
- Identify hazards, assess risk, and immediately report any injury, near miss and damaged equipment or any other hazard observed.
- Follow emergency protocols and procedures in the event of an accident, injury, or other unforeseen circumstances, ensuring the safety and well-being of patrons.
Value 3: Selflessness
Selflessness is the quality of unselfishly considering the needs of others before one's own. We consider selflessness as the most important trait in a teammate, as it fosters a sense of unity and collective responsibility for the team's success.
- Communicate courteously and professionally, with staff and patrons.
- Maintain a positive and constructive attitude that promotes confidence in those around them.
- Treat fellow staff and patrons others fairly and equitably and without discrimination, harassment or bullying.
- Safeguarding Children and Vulnerable People to comply with The Centre’s Child Protection Policy under the Safe Church Health Check
Job Skills Required
- Previous experience in sports administration, event coordination, or a similar role.
- Strong organisational and time management skills with the ability to manage multiple priorities.
- Excellent communication skills (both written and verbal) and interpersonal skills with the ability to build positive relationships with stakeholders.
- Knowledge of and passion for futsal, netball or pickleball is desirable.
Qualifications
- Relevant tertiary qualification and/or demonstrated experience in Sports Management, Business Administration, or a related field.
- Working with Children’s Check
- First Aid Certificate
