Job description

All Saints Anglican School is a leading co-educational school, servicing the needs of 300 staff and 1860 students from Pre Prep to Year 12.  A school where people build genuinely joyous and fulfilling careers, our staff are supported, nurtured, encouraged and inspired to work together to fulfil the School's vision and mission.

An exciting opportunity has presented for an enthusiastic and committed Sports Administration Assistant to join our dedicated, vibrant and creative School community. The School is proud of its sporting history and success and our outstanding facilities and sporting culture provide an amazing platform for any enthusiastic physical educator. 

This is a full-time term-time permanent position, with an immediate start date available.

About the Role

The Sports Administration Assistant reports to the Director of Sport and Activities and provides essential administrative and operational support to the School’s Sports Department to ensure the smooth delivery of the All Saints sports program, events and sports communications across the Schools with a focus on Junior School Sport. The role assists with coordinating key logistics and accurate sport-related information, assists with excursions and competitions, and supports equipment management, all while upholding School policies and reflecting the ethos and values of All Saints Anglican School.

Key Responsibilities

• Provide administrative support to the Sport Department, assisting the Director of Sport, Sports Coordinators and other Sports Administration Assistant with the delivery of Junior School and whole-school sporting programs.
• Assist with the organisation and administration of sporting excursions, tours, external competitions and representative sporting opportunities.
• Manage sport-related communications, responding to enquiries and maintaining online sport information, notices, fixtures, results and updates.
• Maintain accurate records of student participation, achievements and awards, and assist with the preparation of sport publications and resources for Junior School, assisting with Middle and Senior School as required.
• Provide administrative and event support for Junior School and whole-school carnivals, competitions, awards presentations and special sporting events.
• Assist and coordinate event logistics, including catering, photography schedules, awards, trophies, medallions, badges and related resources.
• Assist with the preparation, distribution, storage and maintenance of sporting uniforms, equipment, facilities and department resources.
• Provide student supervision, coaching, training and operational support for sporting teams, training sessions and events as required.
• Undertake other duties relevant to the role as directed by the Director of Sport and Activities, Junior School Sports Coordinator or School leadership.

About You

Our ideal candidate will bring;

• Current First Aid and CPR certificate.
• Current Working with Children Check (Blue Card QLD).

Whilst not mandatory the following would be considered an advantage:

• Experience in an administration role, ideally in sports administration or within a school environment.  
• Knowledge of, or competency to upskill in software programs including; Schoolbox (FIDO), Team Manager, Clipboard, Meet Manager, TASS, highly regarded.  
• High level proficiency in Microsoft Office Suite. 
• Excellent communication skills, both verbal and written, with the ability to communicate confidently with students, staff and parents.  
• Strong organisational, time management and multitasking abilities with excellent attention to detail. 
• Ability to work independently and collaboratively as part of a team. 
• Ability to maintain confidentiality and use sensitivity and judgement. 

Child Safety and Screening

All Saints Anglican School is committed to upholding the rights of children and young people. We prioritise the safety, welfare and wellbeing of all students and expect all staff and volunteers to share this commitment to ensure that every child is safe, respected and supported. All Saints Public Commitment to Child Safety.

Teaching staff must be currently registered or eligible for Teacher Registration with the Queensland College of Teachers.

All candidates are required to undergo a thorough screening process prior to appointment, and the successful candidate must be willing to comply with School policies, code of conduct and relevant legislation. It is a requirement that all suitable candidates' details are checked with the Anglican Church's National Professional Standards Register.

All Saints Anglican School is an equal opportunity employer and is committed to creating a supportive and inclusive work environment.