Don't miss this exciting opportunity to join our Basketball Operations team at Southern Peninsula Basketball Association (SPBA). The successful candidate will play a critical role in delivering and supporting SPBA's player and coach development pathways across representative and community streams. This position oversees the administration of Junior and Senior Representative programs and coordinates development and community engagement programs.
TYPE: Part Time Employee - 22.8 hours
STRATEGIC ALIGNMENT: Grow the Game & Basketball Journey
REPORTS TO: Basketball Operations Manager
WORKS WITH:
- Head of Referees
- Office & Accounts Manager
- Competitions Manager
- Competitions & Referee Development Officer
- Retail Administrator
- Customer Service Officers
Organisational Context
The SPBA is the largest not-for-profit sporting organisation on the Mornington Peninsula. Our objective is to administer the sport of basketball from Mornington to Sorrento. Providing an avenue for its players, coaches, officials and administrators to participate and develop through organised competitions and development programs.
SPBA represents our members of all skill levels, abilities and ages. We provide a range of services, including competitions, development programs, high performance programs and further development opportunities for our players, coaches, referees, administrators and volunteers. We pride ourselves on our community involvement in the wider Mornington Peninsula region. These services/programs focus on providing development opportunities in a fun, safe and engaging environment. SPBA operates across multiple venues, including Dromana, Rosebud & Sorrento
SPBA is governed by a Board of Management primarily elected by the members and it holds affiliation and accreditation with Basketball Victoria.
Further information about Southern Peninsula Basketball Association and its programs and services are available on the SPBA website at www.sthpen.com.au.
Our Values
We are RESPECTFUL
We show admiration and consideration for abilities, qualities, achievement and cultures of each other and the broader community. Our respectful behaviour earns the respect of others for all that we do as individuals and as an Association.
We are INCLUSIVE
We provide a program that involves all of our community, regardless of background or ability. In conjunction with a culture that is fun, healthy and accessible.
We are TRUSTWORTHY
We operate with integrity, honesty and empathy in the willingness to accept and support a cohesive team culture.
We foster ENJOYMENT
We provide a positive environment that brings joy to the community within a social, safe and fun setting.
We drive EXCELLENCE
We constantly look for ways to improve and inspire success whilst providing diverse opportunities and aspiring to achieve the highest quality.
Purpose
The Pathways Administrator plays a critical role in delivering and supporting SPBA's player and coach development pathways across representative and community streams. This position oversees the administration of Junior and Senior Representative programs and coordinates development and community engagement programs.
Working with the Basketball Operations Manager and department staff, the Pathways Administrator ensures the smooth operation, promotion, and growth of SPBA programs, helping to maintain a community-first culture while strengthening pathways into representative and high-performance opportunities. The role actively supports SPBA's focus on inclusion, participation growth, and delivering a quality basketball experience for all members.
Key Responsibilities
Representative Program (60%)
- Manage all administrative aspects of Junior & Senior Sharks programs including but not limited to:
- Registrations
- Communications
- Weekly administration
- Point of contact for Team Managers & League
- International player requirements.
- Ensure compliance requirements are met.
- Coordinate and support uniform requirements with the Retail Administrator.
- Support Head of Basketball with player/staff contracts and communications.
- Organise and grow Senior Representative game day experience engaging the community.
Key Performance Indicators:
- 90% of player registration payments made by due dates / plans in place for late payments.
- 100% compliance with league requirements completed on time.
- Performance of Game Day Staff and resolution of issues.
Development Programs (25%)
- Coordinate administration and delivery of:
- Development programs (including Aussie Hoops, Baby Sharks, Rising Sharks, Sharks Development Program and Sharks Select, Holiday Camps, Come & Try Days).
- Shooting machine and casual shooting bookings.
- Inclusion initiatives (All Abilities, Walking Basketball, Indigenous programs).
- School academy programs.
- Promotion of programs in the community.
Key Performance Indicators:
- Participation growth in programs by 6% annually.
- Four female only programs delivered per year.
- At least one inclusion session run quarterly.
School Engagement (15%)
- Develop and maintain relationships with local schools to increase basketball participation and visibility.
- Coordinate delivery of Sporting Schools programs and School Academy initiatives.
- Promote SPBA programs and competitions to school communities.
- Identify opportunities for player and coach recruitment through school programs.
Key Performance Indicators
General
- Provide support role in the lead up to and during our annual tournaments.
- Analyse and provide recommendations to the Basketball Operations Manager, where relevant, of changes to the SPBA operations.
- Ability to be present during competition and program operation times at times as required to support operations such as monitoring and evaluating the operations and training.
- Timely response to enquiries by members in relation to departments.
- Ensure that all facilities are safe to use. In situations that they are not, take necessary actions to ensure they are. Ensure game day staff are also adhering to their responsibility in this area.
Key Performance Indictors
- 100% compliance with Child Safeguarding Policy.
- Maintain "inbox near zero": 90% of emails answered =2 business days, 100% =5 business days during season.
- Department income/expense within 5% of approved budget.
This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.
Inclusion
SPBA has a commitment towards the inclusion of all members of the community across all facets of our sport. SPBA recognises the influence and impact sport has on the wider community and encourages participation from the wider community regardless of age, race, religion, or disability.
Child Safety
SPBA is committed to providing a safe, inclusive, and empowering environment for all children and young people. We have zero tolerance for child abuse, and all allegations and safety concerns are treated with the utmost seriousness. In line with the Basketball Victoria Child Safeguarding Policy, every staff member, coach, referee, volunteer, contractor, and member is expected to uphold professional boundaries, act as a positive role model, and always prioritise the wellbeing of children. Appointment to any role with SPBA requires compliance with mandatory screening, training, and reporting obligations, as we work together to ensure that every child feels safe, respected, and supported within our community.
Selection Criteria
All offers of employment are subject to satisfactory proof of eligibility to work in Australia, reference checks and a Working with Children Check. All applicants must have a current Victorian Driver's License. The role includes some local travel and occasional travel across the state, as well as occasional evening and weekend work.
Essential
- Organisational & Time Management: Demonstrated ability to plan, prioritise, and deliver multiple programs or projects simultaneously in a busy sporting environment.
- Communication & Relationship Building: Highly developed interpersonal and written communication skills, with the ability to engage effectively with players, coaches, referees, volunteers, schools, parents, and community partners.
- Administration & Systems: Strong administrative skills with confidence using Microsoft Office and administration platforms (e.g., PlayHQ & Monday.com), and the ability to quickly learn new systems.
- Inclusion & Community Focus: Demonstrated commitment to equity, inclusion, and diversity, ensuring programs are accessible to people of all ages, abilities, and cultural backgrounds.
- Child Safety & Integrity: Understanding of child safeguarding principles, with the ability to uphold professional boundaries, act as a positive role model, and prioritise the wellbeing of children and young people.
- Customer Service Orientation: Proven ability to deliver positive experiences for members and stakeholders, responding to enquiries in a timely, respectful, and professional manner.
- Adaptability & Problem Solving: Ability to remain flexible, resourceful, and solutions-focused in an environment with changing priorities, time pressures, and occasional evening/weekend commitments.
- Professionalism & Confidentiality: Ability to represent the organisation with integrity and discretion, maintaining confidentiality and aligning behaviour with SPBA’s values.
Desirable
- Education & Experience: Tertiary qualification in Sports Management, Education, Project Management, or a related field, and/or significant experience in community sport administration.
- Basketball Knowledge: Understanding of basketball development pathways, competitions, and the broader Australian sporting landscape.
- Program Development & Analysis: Experience analysing program data, identifying trends, and making evidence-based recommendations for improvement.
- Community Engagement & Schools: Experience working with schools, community groups, or sporting clubs to deliver programs and increase participation.
- Event Support: Experience assisting with game-day operations, tournaments, or large-scale sporting events.
Why join our team?
- At SPBA, we’re committed to building an inclusive and values-led sport for everyone. You’ll join a purpose-driven organisation with a supportive team culture, flexible working arrangements, and a clear focus on community wellbeing.
- Opportunity to work for an organisation which is bigger than basketball including hosting events with over 50,000 people.
- Hybrid and flexible arrangements to support your work-life balance.
- Friendly and inclusive culture, supporting diversity and employee wellbeing.
- Discounts from our commercial partners including 40% off New Balance
- Employee Assistance Program to support mental well-being.
- Staff wellbeing days where we cover the cost for you to have a day off and do something for yourself!
- Free food allowances from our onsite canteen.
- Free court use in off peak times.
- Generous professional development budgets to support your development.
